The Foundation of Graduates in Early Childhood Studies Privacy policy

1. Preamble

The Foundation of Graduates in Early Childhood Studies understands that privacy is an important issue for individuals and believes that due respect for individual privacy is not only an important personal right but that it promotes sound relationships with the people and organisations with whom the Foundation deals.

2. Broad Guidelines

Privacy laws relate to:
• the collection and use of personal information
• the accuracy, storage, updating and protection of personal information
• the use and disclosure of personal information
Please note that personal information held by The Foundation of Graduates in Early Childhood Studies [the Foundation] is only the information supplied by applicants for Grants, as described below.

3. Procedures

3.1 Collection and use of information

Information collected is that supplied by an organisation or individual in their application for a Grant from the Foundation. The personal information required on the application form includes an individual's name, address, telephone number, email, and their position as the contact person for the organisation applying for a Grant.

The Trustees of The Foundation of Graduates in Early Childhood Studies, the Forest Hill and Warrawong Advisory Committees, and their authorised agents (such as IT support) are the only persons who have access to the applications and to the information provided therein. The Trustees and Advisory Committee Members understand the importance and content of this privacy statement and maintain confidentiality about the information provided in applications.

3.2 Storage and protection of information

Application forms, including required information (described in 3.1), are accessible by the Trustees and Advisory Committee Members for the purpose of deciding who should receive a Grant from the Foundation.

The Trustees and Advisory Committee Members maintain the confidentiality of this information. Once decisions have been finalised about who will be given a Grant, the applications are securely stored electronically for 12 months and then destroyed.

3.3 The use and disclosure of information

Information is used only as contact information in the Grant application to enable the Foundation to notify applicants about success or failure of their application. Disclosure of information to others would not involve detailed information without the consent of that person. A list of organisations who have received Grants, is given to the Association of Graduates in Early Childhood Studies and published in their AGM Report.

The Foundation will not disclose an individual's information to a third party without that person's consent. If a person's information (such as the name and position of the applicant representing an organisation) was to be used in relation to any publicity about the Foundation, that person and organisation would be contacted for permission.

4. Contact for information

If further information is required about this privacy statement, contact the Foundation Secretary via email info@foresthillecf.org.au